Receptionist

With a diverse portfolio of more than 20 brands sold in approximately 150 countries and territories, Estée Lauder Companies is the global leader in prestige beauty, recognized for its skincare, make-up, fragrances, and hair care products. In Switzerland, Estée Lauder has the main Supply Chain (SC) Hub for Travel Retail and EMEA, offering many opportunities across multiple functions to grow your career and become part of our amazing Supply Chain teams. To strengthen our Reception team, we are now hiring a Receptionist based in Galgenen, Switzerland.

Job Description:
We are looking for a service and team-oriented personality who enjoys supporting and completing the front office. In addition to the recurring, general administrative reception tasks, the focus is also on the demand-related support of our internal and external stakeholders.

Your main responsibilities include:

• First point of contact for all external visitors as well as visitors from other Estée Lauder locations
• Operating the switchboard (greeting, forwarding and handling incoming calls, as well as coordinating individualized answering machine announcements outside of business hours and on holidays)
• Management of internal and external mail, as well as courier services
• Organize hotel, transport and travel bookings, for our employees via Travel Concur, as well as organizing cabs, train tickets and hotel reservations for our external guests
• Ordering and organizing of catering as well as meeting room management
• Supporting the HR department with candidate rejections, as well as general statistics and reports
• Management of our temporary employees and administration of our time recording tool (Mobatime)
• Supporting the finance department with invoices and general statistics and reports
• Office supplies management for all locations as well as the organization of quarterly business card orders
• Control and administration of canteen requirements, as well as substitution and selective support of canteen staff and monitoring of compliance with our hygiene standards in the canteen area
• Supporting the training and coaching of one of our KV apprentices per semester (they rotate every 6 months)

Qualifications
We are looking for someone who brings:

• First experience at the reception desk and/or in an administrative role (preferably also in an international environment)
• High integrity and discretion
• Professional interaction with employees, suppliers and visitors
• Self-confident appearance, even in hectic situations
• Open to learn new things and a quick thinker
• Willing to accept challenges and contribute to a positive team spirit
• Flexibility despite fixed opening and working hours as well as mobility in terms of working locations (Wollerau, Lachen and Galgenen)
• Very good German and English skills
• Profound knowledge of MS Office (especially Excel)
• Knows how to effectively use the communication tools Outlook and Teams

We offer you:

• a fantastic opportunity to work in an international, fast-paced, and high-touch environment

• a nurturing and challenging culture that is respectful of our roots and promotes intensive career development across multiple functions

• to be part of a company that creates prestige beauty products that also advance sustainability and help contribute to a stable climate and a healthy, beautiful planet

• inclusion, diversity, and equity which are natural extensions of The Estée Lauder Companies’ values

• amazing support for your work-life balance (gym allowance, 40-hour workweek)

• personal development opportunities via our internal training hub, LinkedIn Learning, and external educational trainings

• access to our employee staff shop, the possibility to buy Reka checks with a discount, and free parking spaces for all our employees

Is this position relevant and interesting for you? Then apply online now!
Job: Administrative
Primary Location: CH-Lachen
Job Type: Standard
Schedule: Full-time
Shift: 1st (Day) Shift
Job Number: 2313236