Assistant & Project Coordinator

Overview: Titl Assistant & Project Coordinator (Temporary contract) Summary
Primary support to Executive Director, Business Lead IAI, Region Europe Duties and Responsibilities
Assistant:

• Manage Executive Director, Business Lead IAI agenda.
• Support Executive Director, Business Lead IAI during main events in Europe.
• Organize business travel and appointments.
• Compile reports to track expenses, invoices, requisitions creation (Atlas) and cost center allocations
• Contribute positively to a strong culture of business integrity and ethics.
• Act within confidentiality, compliance and legal requirements as well as within company guidelines

Project (s) coordination:

• Organize IAI offsites.
• IAI Budget Management, manage and control the budget allocated to the department, tracking expenses on POs, and ensuring cost-efficiency.
• Co-manage with the Executive Director, Business Lead IAI communication within the department and Region Europe to have a clear and consistent communication among team members and stakeholders.
• Manage Team meetings (organize, track attendance, follow up on actions)
• Weekly IAI Team meeting (Morges)
• Monthly BUD meeting (IAI Business Lead & EU5 IAI BUDs)
• Quarterly Opzelura Brand Team meeting (in partnership with Morges Opzelura Brand Lead)

• Maintaining comprehensive project documentation, including reports and plans.

• Engage with stakeholders to gather requirements, provide updates, and ensure two way communication.
• Take on and lead ad hoc projects.

Requirements

• BA or equal by experience
• 7+ years experience working for a multi-national company in similar position.
• Well organized, willingness to solve problems and honor deadlines, reliable, perfect communication skills, and discretion & ability to handle sensitive information are a must.
• Excellent proficiency with Office software systems (Excel, Word, PowerPoint) and Outlook
• Fluent in English and French. German, Spanish, and/or Italian would be a plus

Disclaimer: The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities, and qualifications. Management reserves the right to change or modify such duties as required.
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