Executive / Team Assistant

Switzerland - Zürich Management and Business Support Group Functions

Job Reference #

296253BR

City

Zürich

Job Type

Full Time

Your role

Are you a detail-oriented multitasker, who is organized and efficient? Do you know how to make sure things run smoothly? Are you a team player with strong individual execution skills?
We’re looking for an executive assistant to support a senior executive and his management team in Group Legal in the day-to-day operations and business management related tasks, such as:

• helping to prepare presentations for senior stakeholders, team meetings, education sessions etc.
• management of calendar with internal and external stakeholders across multiple time zones
• arranging travel bookings, itineraries including expense management
• supporting with the organization, preparation and documentation of management meetings, including compilation and distribution of meeting documents and minutes
• providing organizational office support, including ordering supplies, handling mail and managing conference logistics
• handling Internal control and review processes (building access, software rights, vacation balances etc.)

Your team

You’ll be working in the Group Legal Integration team in Zurich that supports the Group Integration Office in executing major integration transactions. You will be part of a high-profile central team and will have ample opportunities to connect and collaborate with stakeholders within and outside of Group Legal (e.g. GCRG; chairman’s office; corporate development etc.).
Diversity helps us grow, together. That’s why we are committed to fostering and advancing diversity, equity, and inclusion. It strengthens our business and brings value to our clients.

Your expertise

• successful administrative experience in a fast-paced global environment
• solution oriented, pragmatic, team player with determination to get things done; able to work independently
• proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel)
• keen attention to details, very organized and able to seamlessly multitask
• trustworthy and able to handle confidential information
• very good written and verbal communicator (English and German)
• comfortable interacting with colleagues at all levels
• flexible, adaptable, can-do attitude

About us

UBS is the world’s largest and the only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors..

We have a presence in all major financial centers in more than 50 countries.

How we hire

We may request you to complete one or more assessments during the application process. Learn more

Join us

At UBS, we embrace flexible ways of working when the role permits. We offer different working arrangements like part-time, job-sharing and hybrid (office and home) working. Our purpose-led culture and global infrastructure help us connect, collaborate, and work together in agile ways to meet all our business needs.

From gaining new experiences in different roles to acquiring fresh knowledge and skills, we know that great work is never done alone. We know that its our people, with their unique backgrounds, skills, experience levels and interests, who drive our ongoing success. Together we’re more than ourselves. Ready to be part of #teamUBS and make an impact?

Contact Details

UBS Business Solutions SA
UBS Recruiting

Disclaimer / Policy Statements

UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.