Personal Assistant

Job highlights

• Full time
• Baar, Zug, Switzerland
• Office Services (Industrial Assets)

Job ID R200000720 Closing date 30/06/2024 Last Updated 21/05/2024

As a Personal Assistant, you will be a permanent employee of our Finance Team. In this position, you will be in charge of various administrative tasks as described below.

The role

• Calendar management, scheduling meetings and conference calls incl. virtual data room preparation
• Carrying out travel arrangements including flight schedules, hotel bookings, visa applications and logistics as required
• Onboarding of new employees and External Consultants
• Assistance with drafting documents and presentations
• Co-ordination of deadlines and deliverables for the various stakeholders
• Taking Meeting Minutes
• Set-up of PO’s according to contracts and processing invoices for payment in P2P
• Updating/maintaining Finance page in Core
• Assisting in the planning/execution of events such as Conferences, Workshops etc.
• Providing Ad Hoc support and assistance as needed, adapting to changing priorities and workload demands
• Taking care of general administrative work, such as maintaining files, records and databases etc.
• Covering Team colleague whilst on vacation or during regular day off

Our ideal person

• Self-motivated, enthusiastic and a true team player with a high level of trust and integrity
• Strong organizational skills and has the ability to prioritize tasks and good accuracy and attention to detail
• Strong command of Microsoft Office tool (especially Powerpoint, Excel)
• Experience with Project Management and Process Improvement methodologies are an asset
• Strong verbal and written communication skills
• Ability to work under pressure

Minimum requirements

• 1-3 years of experience as an assistant, preferably in a similar function
• Fluent in English (corporate language), any additional language is an asset
• Current Swiss B/C Permit or EU passport holder

#LI-JD

Benefits

• We are committed to providing benefits, which promote mental, physical, and financial well-being. From healthy meal options in our restaurants and bistros to free use of the in-house gym including sport classes with professional trainers.
• We reimburse public transport for commuting to work; alternatively, we offer free parking space.
• We provide tuition assistance for further education and training courses.
• We have a competitive parental leave policy. Our childcare benefits also include emergency childcare services and financial assistance towards daycare costs.
• Employees’ Swiss Pension 2nd pillar is fully paid by Glencore.

Who we are

Glencore is one of the world’s largest global diversified natural resource companies and a major producer and marketer of more than 60 commodities that advance everyday life. Through a network of assets, customers and suppliers that spans the globe, we produce, process, recycle, source, market and distribute the commodities that support decarbonisation while meeting the energy needs of today.

With over 150,000 employees and contractors and a strong footprint in over 35 countries in both established and emerging regions for natural resources, our marketing and industrial activities are supported by a global network of more than 50 offices.

Glencore’s customers are industrial consumers, such as those in the automotive, steel, power generation, battery manufacturing and oil sectors. We also provide financing, logistics and other services to producers and consumers of commodities.

Glencore is proud to be a member of the Voluntary Principles on Security and Human Rights and the International Council on Mining and Metals. We are an active participant in the Extractive Industries Transparency Initiative.

We will support the global effort to achieve the goals of the Paris Agreement through our efforts to decarbonise our own operational footprint. We believe that we should take a holistic approach and have considered our commitment through the lens of our global industrial emissions. Against a restated 2019 baseline, we are targeting to reduce our Scope 1, 2 and 3 industrial emissions by 15% by the end of 2026, 25% by the end of 2030, 50% by the end of 2035 and we have an ambition to achieve net zero industrial emissions by the end of 2050, subject to a supportive policy environment. For more information see our 2024-2026 Climate Action Transition Plan and the About our emissions calculation and reporting section in our 2023 Annual Report, available on our website at glencore.com/publications.

Note*: All applications will be subject to potential background checks. You will be informed if this will be the case. Further information about the processing of your personal data will be made available during the application process. Well seek your explicit consent prior to processing the data.