Intern – Integrated Talent Management Unit

Position Title : Intern – Integrated Talent Management Unit
Duty Station : Geneva, Switzerland

Classification : Intern, Grade Other
Type of Appointment : Internship, six months with possibility of extension
Estimated Start Date : As soon as possible

Closing Date : 07 June 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading
UN agency in the field of migration, works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the
benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Background Information

The Integrated Talent Management Unit oversees the functional areas of performance
management, strategic staffing and recruitment, mobility (including the annual rotation exercise
for staff in the Professional category), succession planning, career development, workforce
analysis, diversity and inclusion activities and initiatives, and staff development and learning.
The Unit provides guidance to managers and staff, ensuring that IOM staff members are in
appropriate posts, have their performance assessed objectively and are given the opportunity to
further develop their skills and careers.

The Unit also includes the Alternate Staffing portfolio, which at IOM comprises all ‘non staff’
positions, including the Junior Professional Office (JPO) programme, the Global IOM Internship
Programme, UN Volunteers, loans, and secondments.

Supervision

Under the overall supervision of the Chief, Integrated Talent Management Unit and direct
supervision of the Senior HR Specialist, and in collaboration with the Internships focal point, the
Intern will support IOM’s Alternate Staffing portfolio.

Core Functions / Responsibilities:

1. Support the hiring of interns at IOM Headquarters, including recruitment, selection,
onboarding, visa processing and separation.

2. Provide support in the hiring of loaned personnel sponsored by the Swiss government
through the Emploi Lausanne Office (SYNI programme), by coordinating the liaison with host
IOM Divisions, recruitment and onboarding of participants.

3. Help update and maintain the files and databases of the Internship programme and support
the improvement of procedures and filing.

4. Create and update collaboration sites for the Alternate Staffing portfolio, ensuring easy
access and organization of relevant information and documents.

5. Assist in preparing and designing factsheets, presentations, and other materials for events or
meetings, as well as taking notes and writing summaries of the key points and action items.

6. Assist in the preparation and facilitation of induction sessions for interns and the Welcome
Sessions for HQ personnel.

7. Actively participate in outreach campaigns and needs assessments by contacting internal
clients regarding requirements for supplementary staff and reaching out to specific
Universities/Institutions locally and international to identify candidates for the Internship
Programme.

8. Support the end-to-end process of setting up new cohorts for peer collaboration and
exchange on the Together platform, including customising user materials, and assist with
related internal and external communication.

9. Perform such other duties as may be assigned.

Training Components and Learning Elements

• The Intern will gain experience in working in an international multicultural environment, within

the United Nations system

• Gain experience in organization, management, and international cooperation activities.

• Gain a better understanding of IOM’s work, as an inter-governmental organization in the field

of Migration and Human Resources Management.

• The Intern will acquire technical knowledge in programme management and institutional

liaison.

• The Intern can also access online training courses at the disposal of all IOM staff.

• The Intern will have the possibility to interact with IOM staff within Headquarters and IOM

Offices around the world.

Required Qualifications and Experience:

Education

• Master’s degree in Human Resources Management, Project Management, Change

Management, Social Sciences or a related field from an accredited institution; or,

• University degree in the above fields.

Experience

• Experience in Human Resources and onboarding is an asset;
• Experience liaising with internal and external stakeholders is an asset;
• Experience with collaboration and design platforms such as SharePoint, Canva, MS Publisher

and Power BI;

• Practical experience of how-to multi-task, prioritise and work independently.

Skills

• Ability to draft proficiently in English;
• Strong organisational and communication skills;
• Ability to work effectively and harmoniously in a team of colleagues of varied cultural and

professional backgrounds;

• Ability to keep matters strictly confidential and exercise good discretion in using information.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be
fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of another
official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process,
which may include written and/or oral assessments.

Note

Eligibility and Selection

This internship opportunity is part of IOM’s Diversity and Inclusion Internship Program 2024. A
main condition is that applicants be citizens of countries currently Non- or
Under-Represented Member States at IOM..
https://www.iom.int/non-represented-member-states-iom

If you encounter technical difficulties while completing your application and cannot submit it,
please reach out to us at DEI-DHR@iom.int

The selected candidate for this internship position will work on site (in the country of the duty
station where this position is based). Interns will receive a monthly stipend, and the travel and
visa costs will also be covered.

IOM strongly encourages applications from persons with disabilities, LGBTI+ individuals,
persons belonging to indigenous or tribal peoples, or ethnic minorities. We strongly suggest you
mention in your application your belonging to any of the aforementioned groups. All information
will be treated confidentially.

If you would like to explore all vacancies that are part of the ‘Diversity and Inclusion Internship
Program 2024’, please go to: https://www.iom.int/diversityinternships

In general, the Internship Programme aims at attracting talented students and graduates who:

a) have a specific interest in, or whose studies have covered, areas relevant to IOM
programmes and activities;
b) are holding a scholarship for internship placements in international organizations and/or for
whom internship is required to complete their studies; or
c) are sponsored by governmental/non governmental institutions and/or academia to work in
specific areas relevant to both IOM and the sponsor.
d) are either enrolled in the final academic year of a first university degree programme
(minimum Bachelor’s level or equivalent) or have graduated in the last 12 months.
e) are at least 20 years old.

• Only shortlisted candidates will be contacted, and additional enquiries will only be addressed if

the candidate is shortlisted.

• Depending on experience and location, IOM provides a small monthly stipend to help offset

costs.

• Please consider the cost of living in Geneva prior to applying.

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database
(https://whed.net/home.php).

Required Competencies:

The successful candidate is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: Respects and promotes individual and cultural

differences. Encourages diversity and inclusion.

• Integrity and transparency: Maintains high ethical standards and acts in a manner

consistent with organizational principles/rules and standards of conduct.

• Professionalism: Demonstrates ability to work in a composed, competent and committed

manner and exercises careful judgment in meeting day-to-day challenges.

• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly

treated.

Core Competencies – behavioural indicators

• Teamwork: Develops and promotes effective collaboration within and across units to achieve

shared goals and optimize results.

• Delivering results: Produces and delivers quality results in a service-oriented and timely

manner. Is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and

innovate.

• Accountability: Takes ownership for achieving the Organization’s priorities and assumes

responsibility for own actions and delegated work.

• Communication: Encourages and contributes to clear and open communication. Explains

complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p
df

Competencies will be assessed during a competency-based interview.

Other:

The appointment is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment,
accreditation, any residency or visa requirements, and background verification and security
clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be
required for individuals hired on or after 15 November 2021. This will be verified as part of the
medical clearance process.

No late applications will be accepted.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment
system, by 07 June 2024 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment
system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:

From 10.05.2024 to 07.06.2024

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview,
processing, training or other fee). IOM does not request any information related to bank
accounts.

Requisition: INT 2024 03 - Intern – Integrated Talent Management Unit - Geneva, Switzerland (58837676)
Released
Posting: Posting NC58837677 (58837677) Released