Events and Administrative Assistant

Position Snapshot

Location: Nestlé Health Science Lausanne, Switzerland
Company: Nestlé Health Science
Act. Rate: Full-Time 100%
Type of contract: Permanent contract
Start date: As soon as possible

What we offer at Nestlé

Flexible work policies in terms of core hours and working from home. Please talk to us during the recruitment process about what flexibility could look like for you!
Genuine opportunities for career and personal development
Modern “smart office” locations providing agile & collaborative workspaces
Dynamic international working environment
Attractive additional benefits

Position summary

Nestlé Health Science is a globally recognized leader in the science of nutrition, with more than 12,000 employees around the world. With a portfolio of science-based consumer health, medical nutrition, vitamin and supplement brands, and pharmaceutical therapies, we are redefining the management of health.

The Events & Administrative Assistant will provide high quality & proactive administrative support to the Global Strategy, Marketing & Innovation Team.

We offer a dynamic, inclusive, and international working environment with many opportunities across different companies, functions, and regions. Don’t miss the opportunity to join us and work with different teams in an agile and diverse context.

A day in the life of an Events & Administrative Assistant

• Organize NHSc presence to a list of selected external scientific congresses: with categories and communication alignment leading to great project management experience.
• This important part of your job will interact with a lot of internal and external contacts.
• Prepare budget consolidation for department.
• Track and follow up on budget throughout the year, prepare reports.
• Manage administrative tasks such as product orders and contribute to departments life cycle.
• Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures and conduct appropriate changes.
• Organize and prepare meeting and workshops when required.
• Organize internal or external workshops, events & seminars.

What will make you successful

• Confirmed professional experience as an Assistant within Nestlé or 3-5 years of experience in a similar role.
• Previous experience in event and medical congress management is a strong need.
• Project management skills and experience.
• Service-oriented, trustable and open-minded with positive mindset and high sense of confidentiality.
• Diplomacy and excellent senior stakeholder management skills.
• Excellent organizational and prioritizing skills with ability to work in a multinational, complex environment.
• Service oriented with strong communication skills.
• Good knowledge of MS Office applications (especially Excel and PowerPoint) and SAP (experience in working with transaction ME51N is a plus).
• Fluent in English, French would be a plus.

Nestlé Health Science is a leader in the science of nutrition, offering an extensive portfolio of science-based consumer health, medical nutrition, pharmaceutical therapies, and vitamin and supplement brands. Headquartered in Switzerland, we have more than 12,000 employees around the world, with products available in more than 140 countries.

Nutrition can be life-transforming for those who need extra support during short- or long-term medical challenges, and it can enhance the quality of life of those who are already healthy. With an extensive research network providing the foundation for products that can help people to live their healthiest lives, our commitment to science-based products means that we provide nutritional solutions that can make a real difference in the quality of life of customers, patients, and caregivers.

Find out more about Nestlé Health Science at Nestlehealthscience.com.

At Nestlé, we want to help shape a better and healthier world, inspire people to live healthier lives and deliver impact at a scale and pace that makes a difference. We do this by fostering a diverse, friendly, supportive, and collaborative environment, that creates positive disruption, embraces innovation, and empowers people and teams to win. We aim to hire friendly, respectful, inspiring people who care about the people’s lives that we touch every single day.

Be a force for good. Join Nestlé and visit us on www.nestle.com.